Job description
Roles and Responsiblities of Secretary
The secretary works closely with the Chair and is responsible for:
- Organising board meetings with Chair, including setting the agenda.
- Circulating board papers 5 days in advance of the meeting.
- Taking minutes of the meeting, liaising with the Chair to ensure draft minutes are correct and that decisions and actions of the board are accurately recorded and implemented.
- Managing updates and background information as required by the board.
- Keeping records of membership as required.
- Ensuring timely submission of annual returns with Companies House.
- Filing all relevant information with the Charity Commission (annual reports, changes in the charity’s details and/or trustees’ details).
- Together with the Chair, organising the Annual General Meeting and any Extraordinary General Meetings.
The secretary may delegate some or all of these duties but final responsibility remains with the secretary.
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