Non Executive Directorships

Part Time Finance, HR and Office Manager -FUTURE ADVOCACY

Location: London-Brussells/Hybrid

Date Posted: 03/10/2023

Closing Date: 03/11/2023

£42k – £47k pro rata (depending on skills and experience)

Part time Finance, HR and Office Manager

Who we are

Future Advocacy is a non-partisan advocacy agency based in London and Brussels. Our vision is a world which is more equal, more prosperous, and more sustainable.

We are highly skilled at:

Designing winning advocacy strategies and delivering impactful global government relations work
Mobilising targeted and powerful campaigns for change
Communications strategies and social media management
Research, analysis, policy development, and writing
Training in all aspects of strategy, advocacy, campaigning, and media work

We are proud to work for some fantastic clients seeking to make the world a better place. Current and previous clients include the Jamie Oliver Group; the Brave Movement; the Global Partnership for Sustainable Development Data; the Elton John AIDS Foundation; Movember; Bite Back 2030; World Food Programme; Islamic Relief; and Sarah Brown’s TheirWorld charity.

Future Advocacy also produces high quality research on a range of policy issues. Our work has received significant media coverage and political traction. Our research clients include the NHS, Wellcome Trust, World Wide Web Foundation, Open Data Institute, and the Pathways for Prosperity Commission which was co-chaired by Melinda Gates.

Our Founder/CEO previously was Director of the ONE campaign across Europe for seven years, responsible for all ONE’s policy, campaigns, digital, media, and advocacy work. He was a key architect of the Make Poverty History Campaign; Movement Director for the anti-slavery organisation Walk Free; and an Executive Director of the UK Labour Party.

The Role

Future Advocacy is looking for a part time Finance, HR and Office Manager. We are looking for a brilliant all-rounder to play a big role in our team, support the development of our business and ensure smooth running of our finances. This is a great opportunity to lead, and contribute to the development of Future Advocacy’s policies and ways of working. It is an exciting time to join the organisation, as our London and Brussels team grows. You will work closely with the Founder/CEO as part of our small, happy, and dynamic team.

Responsibilities will include:

Finances
- Oversee payroll, staff expenses and payment of external consultants in the UK and EU
- Draft and oversee contracts with new and existing clients
- Manage regular invoicing to clients, and oversee the tracking of staff hours to inform this
- Manage payments to third party contractors
- Work with Future Advocacy’s accountant to ensure timely and accurate accounts, VAT and tax returns etc.
- Streamline Future Advocacy’s finance processes
- Identify opportunities to reduce costs
HR Management
- Effectively deal with and manage HR queries
- Support new staff orientation, develop offer letters and contracts of employment for new colleagues and explain employee benefits, including pension arrangements
- Develop and update HR policies/finalise a new staff handbook, ensuring they are in line with best practice and the current legislation
- Schedule and undertake exit interviews and related activities, when required
- Manage annual leave and sickness absence recording
- Inform employees of their rights and entitlements and keep them up to date on any changes that are made
- Update contracts for team members
- Support recruitment as and when required providing support on job descriptions, advertisements, right to work eligibility and appointments (both in the UK and abroad), initial screening of applicants, attending interviews or overseeing interview process adjustments
- Develop strong and fair recruitment processes that encourage applications from a diverse range of candidates
- Act as GDPR lead and oversee data protection and privacy
Office Management and Executive Assistant Tasks
- Manage office space requirements, including liaising with shared work space managers on renewals
- Manage staff equipment, overseeing the ordering of new equipment as necessary (e.g. laptops and related equipment for new starters) and maintaining records
- Support management of software and programmes and related licences
- Coordinate Future Advocacy’s insurance policies (e.g. for travel, equipment etc.)
- Provide Executive Assistant support to the CEO (e.g. occasional diary support, travel itineraries, hotel bookings etc.)
- Rationalise and secure passwords
- Other tasks, as required.

Skills and Experience

We are looking for an experienced individual with skills in HR, finance and office management, a ‘can-do’ attitude and flexibility to work with a growing team.

You will have all, or very nearly all, of the following:

Excellent attention to detail
4 years or more of relevant experience
A strong track record of HR management and staff policy development
A strong track record of managing finance for a small or medium organisation
A strong track record of overseeing contracts
A strong track record of providing executive support
Excellent IT skills with an ability to use/quickly learn to use Google Workspace tools
Excellent written and verbal communications skills
Ability to work independently and as part of a team, both remotely and in person
Enthusiasm, flexibility and ability to manage competing priorities
An “all hands on deck” attitude and willingness to juggle various tasks from admin to drafting policies
French language skills would be an advantage (as well as fluent English)

Terms and Conditions

Salary: £42 – £47k pro rata (depending on skills and experience) + annual bonus

Part time 14-21 hours per week – can be worked flexibly
6% employer pension contribution
Location: London (combination of in-person and home working – this is flexible)
Permanent
Start date: ASAP
To apply
Please email the following two documents via the button below
- Two-page CV
- One-page cover letter detailing how you meet the skills and experience requirements outlined in the job description
- In your covering email, please confirm that you have the right to work in the UK, and please tell us how you found out about the role
- If you haven’t heard from us by Friday 10 November, unfortunately this means we won’t be taking your application forward.
Please note that applications without all the documents mentioned above will not be considered.

Deadline for applications is 23:59 BST, Sunday, 5th of November. First round interviews (online): Week of the 6th of November.

Apply here

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